Terms and Conditions

1. Introduction and Binding Effect

These Terms and Conditions (Terms) govern the supply of video production, creative agency, multimedia entertainment, and related professional services by VMOTION LTD (we, us, our) to the client named in the applicable quotation, statement of work, email confirmation, or signed agreement (Client, you, your). By accepting a quotation, issuing a purchase order that references these Terms, signing a statement of work, or instructing us to commence work after receiving these Terms, you agree to be bound by them. These Terms apply to commercial engagements and should be distinguished from the website Terms of Service, which govern browsing of https://vmotion.ltd only.

VMOTION LTD operates from 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom and trades via the domain vmotion.ltd. Primary business contact is about@vmotion.ltd and telephone +44 7911 543210. These Terms are intended for use under the laws of England and Wales and reflect customary practices in the United Kingdom creative production industry, adapted to the scale and operating model of a specialist London studio.

If any special conditions are agreed in a signed statement of work, those special conditions prevail over these Terms to the extent of conflict. In all other respects these Terms continue to apply. Headings are for convenience only and do not affect interpretation. References to statutes include amendments and re-enactments.

These Terms are published to provide transparency for prospective clients evaluating us as a production partner in London. They allocate risk fairly between a creative supplier and a commercial commissioner, recognising that film and video productions involve interdependent schedules, subjective creative judgments, and third-party dependencies such as talent, weather, and locations. Nothing in the pre-contract marketing materials on https://vmotion.ltd overrides these Terms once incorporated into an Agreement.

If you require deviations from these Terms, please raise them before accepting a quotation so that we can issue written special conditions. Silent acceptance of a quotation that references these Terms constitutes acceptance of the Terms as published on the date of the quotation.

2. Definitions and Interpretation

Agreement means the contract formed by these Terms together with the accepted quotation, statement of work, and any schedules. Deliverables means the audiovisual works, designs, treatments, edits, files, and other outputs expressly identified as deliverables in the statement of work. Services means the work we agree to perform, which may include pre-production, production, post-production, creative direction, visual effects, talent coordination, media support, and related consultancy.

Working Day means a day other than Saturday, Sunday, or a public holiday in England. Force Majeure Event means an event beyond a party's reasonable control as further described in these Terms. Background IP means intellectual property owned or licensed by a party prior to the Agreement or developed independently of the Services. Foreground IP means intellectual property created by us specifically for the Client as part of the Deliverables, excluding Background IP and third-party materials.

Approval means written confirmation by an authorised Client representative that a draft, cut, treatment, or other interim material is accepted for the next stage, given by email to about@vmotion.ltd or another address we designate. Territory means the geographic territory for exploitation of Deliverables as specified in the statement of work, defaulting to worldwide if not specified, subject to third-party licence limits. Words importing the singular include the plural and vice versa. A reference to including means including without limitation.

References to writing or written include email but exclude text messages and social media direct messages for formal Approvals and notices, unless the parties expressly agree otherwise for a specific project. References to pounds or GBP mean pounds sterling. A reference to a statute is a reference to it as amended from time to time.

3. Parties and Authority

Each party represents that it has legal capacity and authority to enter into the Agreement. If you are an agency contracting on behalf of an end client, you warrant that you have authority to bind that end client, or alternatively that you accept primary liability for fees and obligations as principal. We may request evidence of authority before commencing work.

Notices and formal instructions should be issued by authorised contacts listed in the statement of work. Instructions from unauthorised persons may be disregarded or may cause delay for which we are not responsible. Changes to authorised contacts must be notified promptly in writing to about@vmotion.ltd.

4. Scope of Services

We provide creative and production Services as described in the relevant statement of work. Unless expressly included, Services do not include paid media spend, celebrity talent fees above agreed budgets, music master licences beyond stock or library options identified, legal clearances for Client-supplied materials, translation localisation beyond agreed languages, or ongoing community management. Any extension of scope requires a written change order and may adjust fees and timelines.

We may recommend approaches based on professional judgment, but creative outcomes involve subjective elements. Commercial success of campaigns, audience metrics, and sales conversion are influenced by factors outside our control, including media placement, market conditions, and Client product quality. Except where a specific performance warranty is expressly agreed in writing, we do not guarantee particular audience numbers, awards, or revenue outcomes.

Services are supplied on a business-to-business basis unless you notify us that you are a consumer within the meaning of the Consumer Rights Act 2015 and we agree in writing to proceed on a consumer basis. Consumer-specific mandatory rights are preserved as set out later in these Terms.

5. Video Production Services

Video production Services may include concept development, scripting support, treatments, storyboards, casting suggestions, location scouting, directing, cinematography, lighting, grip and electrical coordination, production management, and on-set creative supervision. The precise crew, kit list, and shoot days will be set out in the production schedule or statement of work. Weather-dependent exteriors may require contingency days, which if used may incur additional fees as quoted.

Call times, call sheets, and on-set protocols will be communicated to cast and crew. The Client or its representatives attending set must comply with health and safety instructions issued by the producer or first assistant director. Interference with creative or technical direction on set that causes delay may be treated as a Client-caused delay for scheduling and cost purposes.

Rushes remain our working materials until Delivery and Acceptance of the agreed Deliverables, subject to any escrow or interim viewing arrangements. We are not obliged to supply all raw rushes unless the statement of work expressly includes a rushes package and associated fees. Where rushes are supplied, they are licensed for the Client's internal use and agreed editorial purposes only, unless otherwise stated.

Multi-camera, aerial, underwater, or specialised cinematography requires specific risk assessments and may depend on third-party operators and permits. If permits are refused or weather renders specialised units unsafe, we will consult the Client on alternatives, which may include rescheduling or creative redesign with associated cost implications.

Pre-production is a critical phase during which creative and logistical risks are reduced. Skipping pre-production to save cost often increases shoot and post costs. Where the Client insists on abbreviated pre-production, we will document the elevated risk in writing.

On-set catering, transport, and welfare facilities will meet reasonable industry standards for the production scale. Special dietary requirements should be notified in advance. Night shoots, early calls, and remote locations may require additional welfare provisions at Client cost.

6. Creative Direction and Brand Systems

Creative direction Services may include brand film strategy, art direction, typography systems for motion, look development, and guidance on how moving image integrates with wider brand guidelines. Where we create brand guidelines or motion toolkits as Deliverables, ownership and licence terms follow the intellectual property clauses unless a perpetual assignment is expressly purchased.

The Client remains responsible for ensuring brand guidelines supplied to us are current and that internal stakeholders are aligned before production. Conflicting feedback from multiple Client stakeholders after Approval of a treatment may be treated as a change request.

Motion toolkits intended for in-house Client teams should specify supported software versions and training needs. We do not warrant compatibility with future software major versions not identified at delivery.

7. Post-Production, Colour, and Sound

Post-production may include offline editing, online finishing, colour grading, sound design, dialogue editing, music editing, mixing, captions, deliverable encoding, and quality control. The number of revision rounds included is specified in the statement of work; additional rounds are chargeable at our then-current rates or a quoted fixed fee.

Technical quality control is performed against the delivery specification agreed. Broadcast or platform-specific compliance, such as loudness standards or platform content policies, will be addressed where included in scope. Platform policy decisions by third-party hosts remain outside our control.

Archival masters and project files are retained according to the archive clause. Long-form series workflows, episodic delivery calendars, and versioning for multiple aspect ratios must be scoped expressly if required.

Edit reviews should focus on clarity, narrative, brand accuracy, and factual correctness. Providing timecoded notes accelerates turnaround. Vague feedback without examples may consume a revision round while we interpret intent.

Picture lock means that frame edit decisions are final for grade and sound. Unlocking picture after grade begins is expensive because grade nodes and sound sync must be rebuilt. Plan stakeholder screenings before picture lock.

8. Visual Effects and Motion Design

Visual effects and motion design Services may include compositing, clean-up, screen insert replacement, title design, lower thirds, animated graphics, three-dimensional elements, and simulation work as scoped. Visual effects complexity estimates are based on information available at quotation; plates that differ materially from assumptions may require re-quoting.

Client-supplied three-dimensional assets, logos, and product computer-aided design files must be delivered in agreed formats and with sufficient lead time. Delays in asset delivery may shift the visual effects schedule and final delivery date. We do not warrant that visual effects will match a particular third-party studio's proprietary look unless references are agreed and technically feasible within budget.

Capturing clean plates and tracking markers when advised protects visual effects budgets. If practical solutions fail on set and shots move to visual effects unexpectedly, we will issue a change order before committing significant composite time where schedule allows.

9. Talent, Casting, and Performance Clearances

Where we assist with casting, we may recommend talent, coordinate casting sessions, and liaise with agents. Talent fees, usage buyouts, overtime, and renewal options must be approved by the Client in writing before booking. Unless we expressly contract talent as principal, talent agreements may be between the Client and the talent or agent, with us facilitating logistics.

The Client is responsible for confirming that proposed usage territories, media, and durations match the buyout negotiated. Exploiting performances beyond cleared usage may create liability for the Client. We will not knowingly instruct distribution beyond cleared rights, but the Client must not press for such use.

Minors, sensitive content, and union productions may require additional paperwork, chaperones, and restricted hours. Costs of compliance are Client expenses unless included in the fee. If talent becomes unavailable due to illness or force majeure, we will use reasonable efforts to recast or reschedule, with costs allocated according to cause and insurance recoveries where applicable.

Celebrity or high-profile talent may require separate negotiation of riders, security, and exclusivity. We will advise on typical lead times but cannot compel talent availability. Option periods for talent should be budgeted if campaign dates may slip.

10. Media Buying and Distribution Support

Media buying and distribution support, where included, means assistance with planning, trafficking, or coordinating placements. Media spend is typically paid by the Client directly to platforms or through a media agency under separate terms. We are not liable for platform auction prices, reach fluctuations, or algorithm changes.

Recommendations on channels and formats are professional opinions based on experience and available data at the time. They are not regulated investment advice. Performance reporting frequency and metrics must be agreed in the statement of work.

Brand safety settings on platforms are configured per Client instructions. Platform enforcement errors are outside our control.

11. Statements of Work and Change Control

Each project should be documented in a statement of work or equivalent written confirmation describing Deliverables, fees, timelines, revision rounds, and key assumptions. Email confirmation referencing a quotation and these Terms may constitute a statement of work for smaller engagements.

If the Client requests work outside scope, we will describe the impact on fee and schedule and seek written Approval before proceeding, except where urgency on set reasonably requires immediate decision and the Client's authorised representative agrees verbally, followed by written confirmation within two Working Days. Verbal changes without confirmation remain at the Client's risk as to disputes about scope.

Change orders become part of the Agreement once accepted in writing. We are not obliged to perform out-of-scope work without agreement on fees.

12. Client Obligations and Brief Accuracy

The Client must provide timely access to brand assets, product samples, spokespersons, locations under Client control, feedback, and Approvals. The Client warrants that information in the brief is accurate and that Client-supplied materials do not infringe third-party rights or contain unlawful content.

The Client must nominate a single primary approver where possible to avoid conflicting directions. Failure to supply materials or Approvals by agreed dates may result in day rates for standby, overtime, or remobilisation charges, and may extend delivery dates day-for-day plus reasonable remobilisation time.

The Client shall ensure that any product claims appearing on screen are accurate and compliant with applicable advertising standards in the United Kingdom, including Advertising Standards Authority considerations where relevant. We rely on Client instructions for such claims unless separately engaged for compliance consultancy.

13. Approvals and Sign-Off

Approval gates typically include treatment, pre-production pack, rough cut, fine cut, picture lock, grade, sound mix, and final deliverables, as applicable. Approval must be clear and unambiguous. Silence is not Approval unless the statement of work states that no response within a defined period constitutes deemed Approval, in which case that mechanism applies.

Once a stage is Approved, reopening that stage constitutes a change request. Picture lock Approval in particular is critical; subsequent picture changes may invalidate grade and sound work already performed and incur rebuild costs.

Approvals given by the primary approver bind the Client even if internal stakeholders later disagree. The Client should complete internal alignment before issuing Approval.

14. Timelines, Milestones, and Dependencies

Timelines are estimates based on assumptions stated in the quotation. They become firm milestones only when marked as such and when Client dependencies are met. We will notify the Client promptly of material risks to the schedule.

Rush schedules may attract uplift fees and may reduce revision rounds. The Client acknowledges that compressed timelines increase creative and technical risk. We will still exercise reasonable skill and care, but the Client accepts a higher likelihood of change orders arising from incomplete information.

Where a delay is caused by a third party engaged by the Client, the Client remains responsible for resulting schedule impact and reasonable additional costs documented by us.

15. Fees, Estimates, and Fixed Quotes

Fees may be fixed, estimated with a capped maximum, day-rate based, or a combination. Fixed quotes are valid for the period stated on the quotation, typically thirty days, after which we may revise pricing. Value added tax is charged in addition where applicable under United Kingdom law.

Estimates are not caps unless expressly stated. If an estimate is likely to be exceeded, we will seek instructions before continuing beyond the estimate plus any agreed tolerance, except where stopping mid-production would cause greater loss, in which case we will act reasonably to mitigate and inform the Client as soon as practicable.

Preferred-supplier rate cards and retainer fees, if any, are documented separately and incorporate these Terms.

16. Expenses and Third-Party Costs

Unless included in the fee, the Client pays third-party costs such as location fees, permits, talent, catering beyond crew subsistence included, travel, accommodation, props purchase, stock footage, music licences, courier, and specialist kit hire. We may require advance payment of significant third-party costs before commitment.

Where we pay third parties on the Client's behalf, we may add a handling fee if stated in the quotation. Receipts will be provided on request for disbursements above a de minimis threshold.

Currency conversion costs for overseas expenses are borne by the Client unless quoted inclusive.

17. Invoicing and Payment Terms

Invoices are issued according to the payment schedule in the statement of work, commonly a deposit on booking, a production commencement invoice, and a final invoice on delivery or Acceptance. Invoices are payable within fourteen days of the invoice date unless otherwise agreed in writing. Payment must be made in pounds sterling to the bank account nominated on the invoice.

Queries on invoices must be raised within five Working Days of receipt, after which the invoice is deemed accepted as to calculation, without prejudice to later quality disputes about Deliverables. Withholding the entire invoice for a disputed minority element is not permitted; the undisputed portion remains due.

Where the Client's procurement process requires supplier onboarding portals, the Client must initiate onboarding early enough that payment timing is not delayed. Portal delays do not extend payment due dates unless we agree in writing. Purchase order numbers should be supplied before the first invoice where the Client's accounts payable department requires them.

The Client shall not set off amounts claimed against us from unrelated projects without our written agreement. We may apply payments to the oldest outstanding invoices first.

18. Deposits, Staging, and Late Payment

A non-refundable deposit may be required to reserve dates, typically between thirty and fifty percent of the fee. Deposits secure resource allocation and compensate for opportunity cost if the project is cancelled.

Late payment entitles us to suspend Services after written notice, charge interest under the Late Payment of Commercial Debts (Interest) Act 1998 where applicable, and recover reasonable debt collection costs. Title to physical media we supply may be retained until payment clears, without affecting licence structures for intellectual property as otherwise agreed.

If payment is funded by a third party or end client of an agency, the contracting Client remains liable to us unless we agree a novation in writing.

Chargebacks or payment recalls initiated without a bona fide dispute may be treated as breach. We reserve the right to require cleared funds before releasing final masters on projects with elevated credit risk or new Client relationships.

19. Cancellation by the Client

If the Client cancels after acceptance but before shoot, cancellation fees apply as follows unless the statement of work states different percentages: more than twenty Working Days before the first shoot day, the deposit is forfeited; between ten and twenty Working Days, fifty percent of the total fee plus committed third-party costs; fewer than ten Working Days, one hundred percent of the fee plus committed third-party costs and non-cancellable expenses. Post-production only cancellations after kickoff attract fees for work performed plus a cancellation charge of twenty-five percent of the remaining post fee, or as quoted.

Postponement requested by the Client is treated as cancellation of the original dates plus rebooking, and may incur remobilisation fees. We will mitigate third-party costs where reasonably possible, but the Client remains liable for costs that cannot be recovered.

20. Cancellation or Suspension by VMOTION LTD

We may cancel or suspend Services if the Client materially breaches the Agreement and fails to cure within seven days of notice where cure is practicable, if invoices remain unpaid after suspension warning, if continuing would be unlawful or unsafe, or if a Force Majeure Event prevents performance for more than thirty days.

If we cancel for convenience in rare circumstances unrelated to Client breach, we will refund fees for Services not performed and assist in an orderly handover of work product already paid for, subject to intellectual property and confidentiality terms. We are not liable for indirect losses arising from such cancellation beyond the refund described, except for non-excludable liabilities.

21. Force Majeure and Production Disruption

Neither party is liable for delay or failure caused by a Force Majeure Event, including extreme weather making filming unsafe, epidemic restrictions, war, terrorism, government action, utility failure, industrial dispute beyond the party's own employees, or failure of essential third-party infrastructure. The affected party must notify the other promptly and use reasonable efforts to mitigate.

If a shoot is interrupted by force majeure, costs already incurred remain payable, and the parties will negotiate in good faith regarding rescheduling. Insurance recoveries, where available under production insurance, will be applied as the policy and parties' interests require.

22. Intellectual Property Ownership

Each party retains its Background IP. The Client retains IP in Client materials supplied to us. We retain IP in our tools, methodologies, templates, showreel packaging techniques, internal software, and know-how.

Upon full payment of all fees due for the project, Foreground IP in the final Deliverables transfers to the Client by assignment, or is licensed on an exclusive perpetual basis for the Territory and media stated, as specified in the statement of work. If the statement of work is silent, the default is an exclusive licence for the Client's business marketing use worldwide in perpetuity, with us retaining ownership of the underlying project files and the right to use extracts for promotional purposes as described in the publicity clause, unless the Client purchases a full assignment including project files for an agreed uplift.

Until full payment, any licence to use Deliverables is limited, revocable, and for internal evaluation only. Public distribution before payment is a material breach.

For brand films intended as long-term assets, Clients often prefer full assignment of Foreground IP. For short-lived social content, a licence model may be more economical. Discuss ownership preferences at quotation stage so that pricing reflects the rights package.

23. Assignment and Licensing of Deliverables

Where assignment of Foreground IP is agreed, we will execute confirmatory documents on request after payment. Assignment excludes third-party materials, talent performances beyond cleared usage, music, fonts, and stock, which remain subject to their licences. The Client is responsible for tracking usage windows for licensed elements.

We may reuse generic techniques and non-confidential know-how in other projects. We will not reuse Client-confidential creative concepts in a manner that is confusingly similar for a direct competitor within six months of final delivery, unless the concept was independently developed or became public other than by our breach.

24. Pre-Existing Materials and Third-Party IP

Third-party IP incorporated into Deliverables is provided under the applicable third-party licence terms. We will identify material third-party elements known to us at delivery. The Client must comply with those licences.

If the Client instructs use of materials whose clearance is incomplete, the Client assumes the risk and indemnifies us against resulting claims, except where we knowingly misrepresent that clearance was complete.

25. Moral Rights and Credits

To the extent permitted by law, we waive assertion of moral rights in favour of the Client's reasonable editing and adaptation of Deliverables for the agreed purposes, while retaining the right to be credited where credit is customary and not expressly waived in the statement of work. Credit format, where given, shall be substantially Produced by VMOTION LTD or as agreed.

26. Confidentiality

Each party must keep confidential the other party's non-public business information disclosed in connection with the Services, using at least reasonable care. Exceptions include information that is public other than by breach, independently developed, already known without duty, or required to be disclosed by law or court order, in which case prior notice will be given where legally permitted.

Confidentiality obligations survive for three years after the Agreement ends, and indefinitely for trade secrets as long as they remain trade secrets. Production sets may involve confidentiality as to unreleased products; crew will be instructed accordingly, and formal non-disclosure agreements for crew can be arranged as a Client expense if required.

27. Data Protection and Personal Data in Productions

Each party shall comply with UK GDPR and the Data Protection Act 2018 in relation to personal data processed in connection with the Services. Roles of controller and processor will be determined by the facts; where we process personal data solely on documented Client instructions as processor, a data processing schedule will apply. Our general Privacy Policy describes website and business contact processing.

Talent releases, employee appearances, and customer imagery in Client materials remain the Client's responsibility to justify lawfully. Contact for data matters: about@vmotion.ltd.

28. Health, Safety, and Production Insurance

We will conduct productions with due regard to health and safety law applicable in England and Wales and prepare risk assessments appropriate to the shoot. The Client must disclose known hazards at locations it controls.

Unless otherwise stated, our fees include public liability insurance at commercially reasonable levels for a studio of our size. The Client should maintain its own insurance for product liability, cancellation where desired, and any high-value props it supplies. Certificates can be provided on request. Special cover for stunts, aerial, or hazardous filming is an additional cost if required.

Harassment, discrimination, or unsafe conduct by any person on set will not be tolerated. We may remove individuals for serious misconduct and pause production until safe conditions are restored. Costs of delay caused by Client personnel misconduct are Client-borne.

29. Locations, Permits, and Logistics

Location fees, unit base, parking, and film board permits are Client costs unless included. We will advise on typical London permit lead times but cannot guarantee grant of permits by local authorities or private landowners.

If a location falls through, we will propose alternatives. Additional scouting days are chargeable if the original location was Client-selected or cancelled for Client reasons.

Private locations require landowner agreements; we can template agreements but Client legal review is recommended for high-value sites.

30. Equipment, Stock Footage, and Music

Production equipment is sourced from our inventory or reputable rental houses. Equipment failure will be addressed by reasonable replacement efforts; resulting delays are handled under force majeure or mitigation principles depending on cause.

Stock footage and music options will be proposed within budget. Premium catalogue clearances may require separate negotiation. Custom composition can be commissioned under a separate music agreement.

Temp music in edits is for internal review only and must not be published. If the Client publishes a temp track cut without clearance, the Client bears infringement risk.

Music supervision includes searching options, presenting alternatives, and coordinating licence paperwork within the budget band. Label or publisher negotiation timelines can be lengthy; the Client should not announce campaign dates that depend on uncleared tracks.

31. Warranties

We warrant that Services will be performed with reasonable skill and care consistent with a competent United Kingdom video production company. Deliverables will materially conform to the approved specifications at Acceptance.

We do not warrant uninterrupted fitness for every conceivable platform or future format not specified. Except as expressly stated, all other warranties implied by statute or custom are excluded to the fullest extent permitted by law, without affecting non-excludable rights.

Creative disagreement about taste does not itself constitute breach of warranty if Deliverables meet the written brief and Approved treatment and are executed with reasonable skill and care. The revision mechanism is the primary remedy for creative preference adjustments within scope.

32. Indemnities

The Client shall indemnify VMOTION LTD against claims arising from Client materials, Client-instructed content that is unlawful or infringing, misuse of Deliverables beyond agreed licences, and injuries caused by Client's negligent acts on set, except to the extent caused by our negligence.

We shall indemnify the Client against claims that Foreground IP created solely by us infringes third-party United Kingdom intellectual property rights, provided the Client gives prompt notice, allows us control of defence, and does not settle without consent. This intellectual property indemnity does not cover Client materials, third-party licensed elements used at Client instruction, or combinations we did not approve.

33. Limitation of Liability

Nothing excludes liability for death or personal injury caused by negligence, fraud, or other non-excludable liability. Subject thereto, we are not liable for loss of profits, revenue, goodwill, anticipated savings, data, or any indirect or consequential loss.

Our total aggregate liability under or in connection with a project shall not exceed the total fees paid by the Client to us for that project under the Agreement in the twelve months preceding the claim. The parties agree this limitation is reasonable given the nature of creative services and fee levels.

The liability cap applies per project Agreement and not as a cumulative cap across unrelated projects unless a master services agreement states otherwise. Claims must be notified promptly and in any event within twelve months after the claimant became aware or ought reasonably to have become aware of the facts giving rise to the claim, except for fraud.

34. Consumer Clients and Mandatory Rights

If you deal as a consumer, mandatory rights under the Consumer Rights Act 2015 and other consumer legislation remain unaffected. In that case, limitations of liability apply only to the extent permitted for consumers, and cancellation rights for distance contracts may apply where relevant services fall within applicable regulations. Most of our engagements are business-to-business; please notify us if you are a consumer before contracting.

35. Non-Solicitation

During the Services and for six months after final delivery, neither party shall solicit employment of the other party's employees who were materially involved in the project, without consent. This does not restrict general recruitment advertising not targeted at those individuals. Hiring freelancers who previously worked via us may be subject to introduction fee arrangements if stated in the statement of work.

36. Subcontracting and Freelancers

We may subcontract specialists including editors, colourists, visual effects artists, and production crew. We remain responsible for Services performed by our subcontractors as if performed by us, subject to these Terms. The Client may not require us to use a particular subcontractor except as agreed, and may not unreasonably refuse vetted substitutes.

37. Publicity and Showreel Use

Unless the Client opts out in writing before final delivery, we may use extracts of Deliverables, behind-the-scenes stills, and the Client's name and logo for our website, showreel, social channels, and awards entries, in a manner that does not disclose Client confidential information. Embargoes for unreleased campaigns will be respected until the public launch date notified to us.

Testimonials and case studies will be fact-checked with the Client before publication where they include performance claims. The Client should not attribute results to us that were driven primarily by media spend or product changes outside our scope.

38. Archive, Storage, and Project Files

We retain project files for a minimum of six months after final delivery unless otherwise agreed. Longer archive storage may be purchased. After the retention period we may delete project files without liability. Retrieval during the retention period may incur a fee if not included.

Clients requiring handover of project files must purchase that deliverable expressly; file handover does not include licences for third-party plugins or fonts we use under our own seats.

If the Client requests that we store physical props, product, or wardrobe after wrap, storage fees and risk allocation must be agreed within five Working Days. Absent agreement, we may return materials to the Client at Client cost or dispose of perishable items after notice.

39. Defects, Revisions, and Acceptance

Included revision rounds cover reasonable adjustments within the approved creative direction. They do not include changes to strategy, script rewrites after Approval, or new shoot days. Material defects in our workmanship notified within ten Working Days of delivery will be corrected at no charge.

Acceptance occurs on written Approval of final Deliverables, or on first commercial use by the Client, or ten Working Days after delivery without written rejection specifying defects, whichever occurs first.

If the Client's stakeholders fundamentally change strategic direction after Approval of the treatment, that is a change request, not a warranty claim. We will support redirection through a re-quoted pathway rather than absorbing unlimited creative pivots within the original fee.

40. Termination for Cause

Either party may terminate the Agreement for material breach not cured within fourteen days of written notice, or immediately if the other party becomes insolvent or ceases business. Termination is without prejudice to accrued rights.

41. Consequences of Termination

On termination, the Client shall pay for Services performed and non-cancellable costs incurred. Licences to unpaid Deliverables end. Clauses on intellectual property, confidentiality, liability, publicity restrictions already in force, and governing law survive.

We will, at Client cost if termination is not due to our breach, provide a reasonable handover of paid work product within fourteen days of settlement of outstanding invoices.

42. Export Controls and Sanctions Compliance

The Client warrants that engagement of Services and use of Deliverables will not violate applicable sanctions or export restrictions. We may suspend performance if we reasonably believe continuing would breach sanctions law applicable in the United Kingdom.

43. Anti-Bribery and Modern Slavery

Each party shall comply with the Bribery Act 2010 and applicable modern slavery legislation. Neither party shall offer or accept improper payments in connection with the Agreement. We expect suppliers to uphold equivalent standards.

44. Dispute Resolution

In the event of a dispute, the parties shall first attempt good-faith negotiation between senior representatives within fourteen days of a written dispute notice sent to about@vmotion.ltd or the Client's notice address. If unresolved, either party may pursue mediation in London under a mutually agreed mediator before litigation, except for applications for interim injunctive relief to protect intellectual property or confidentiality.

Nothing prevents either party from seeking urgent court relief where appropriate.

45. Notices

Notices under the Agreement must be in writing and delivered by hand, prepaid post, or email with read acknowledgement or reply confirming receipt, to the addresses set out in the statement of work, with a copy for VMOTION LTD to about@vmotion.ltd and 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom. Notices are deemed received on the date of hand delivery, two Working Days after posting in the United Kingdom, or on the date of email confirmation.

46. Assignment of the Agreement

Neither party may assign the Agreement without the other's prior written consent, not to be unreasonably withheld, except that we may assign to a successor in connection with a corporate reorganisation or sale of our business, provided the successor assumes our obligations.

47. Severability, Waiver, and Third-Party Rights

If any provision is held invalid, the remainder continues in effect. No waiver is effective unless in writing. A person who is not a party has no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce these Terms, except for indemnified personnel in respect of indemnity clauses only where expressly stated.

48. Entire Agreement and Hierarchy of Documents

The Agreement constitutes the entire agreement regarding its subject matter and supersedes prior negotiations, except that fraudulent misrepresentation remains actionable. Order of precedence: signed special conditions; statement of work; these Terms; website policies for website matters only.

49. Governing Law and Jurisdiction

The Agreement and any dispute or claim arising out of or in connection with it or its subject matter is governed by the laws of England and Wales. The courts of England and Wales have exclusive jurisdiction, subject to mandatory consumer protections where applicable.

50. Contact and Effective Date

Questions regarding these Terms may be directed to VMOTION LTD at about@vmotion.ltd, telephone +44 7911 543210, or by post to 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom. Website: https://vmotion.ltd. Effective date of these Terms: 17 July 2026. We may update the published Terms for future engagements; existing Agreements remain on the version incorporated at contract formation unless varied in writing.

51. Additional Production Schedules and Special Conditions

Complex productions may include schedules covering call sheet principles, stills packages, social cutdowns, subtitle languages, accessibility captions, alternate end frames, retailer versioning, and ultra-wide or vertical deliverables. Each additional version should be listed as a Deliverable with its own technical specification. Assumption that the same edit can be reframed for every platform underestimates creative and technical time; we quote reframing separately when composition must change for vertical platforms.

Where the Client requires live agency review during the edit, remote review tools may be used. Bandwidth and security of Client systems may affect the experience. Comments should be consolidated by the primary approver rather than submitted as conflicting parallel threads from multiple stakeholders in different time zones.

If the production involves user-generated content integration, rights verification workflows must be agreed in writing before assembly begins. We can implement technical assembly of supplied clips, but legal acceptance of user-generated content rights is a Client decision unless we are separately engaged to manage clearances and releases.

Shot lists evolve on the day within the director's discretion to protect storytelling when time is lost. Priority hierarchies should be agreed in pre-production so that drop decisions are efficient if the schedule compresses due to weather, talent delay, or location restrictions.

Recce reports document location suitability at the time of visit. Conditions may change; a final check may be recommended near the shoot date for sensitive exteriors. Production insurance certificates, method statements, and risk assessments will be shared with venues when required, and venue-imposed terms that conflict with these Terms should be flagged for Client authority before acceptance.

52. Multimedia Entertainment and Live Capture

Multimedia entertainment Services may include capture of live events, conferences, performances, and branded experiences. Live environments involve unpredictability; we will plan coverage but cannot control speaker overruns, audience behaviour, or venue technical failures outside our scoped responsibility.

Recording of audiences may require venue notices and privacy assessments under UK GDPR. The Client, as event organiser, typically leads privacy notices to attendees; we will cooperate with reasonable filming signage and avoid featuring identifiable individuals in promotional cutdowns where the Client instructs a restricted approach.

Multi-day entertainment productions may use rolling edit deliveries. Each delivery tranche has its own Acceptance point. Delay in day-one Approval may cascade to subsequent days' edit capacity and may require overtime or additional editors at Client cost if deadlines remain fixed.

Show-calling interfaces between our capture team and venue technical directors should be rehearsed where the event scale justifies it. We are responsible for scoped filmed or motion design Deliverables; we are not responsible for stage construction, crowd management, or alcohol licensing unless expressly included in the statement of work.

53. Agency of Record and Retainer Engagements

Where the Client engages us on a retainer or agency-of-record style arrangement for ongoing motion content, a retainer schedule will specify monthly hours, rollover rules, response times, and out-of-scope rates. Unused hours expire at month end unless rollover is purchased. Retainers do not automatically include media spend or major production shoots, which remain project-based under separate statements of work.

Either party may terminate a retainer on thirty days' written notice unless a minimum term is agreed. Work in progress at termination is invoiced on a percentage-complete basis. Exit assistance such as packaging templates for an incoming team can be scoped as a wind-down deliverable for an agreed fee.

Conflicts of interest may arise if we are asked to work for direct competitors simultaneously on closely similar product categories. We will disclose material conflicts we identify and may decline or ring-fence teams where feasible. Absolute exclusivity across a sector requires an exclusivity fee and written scope of restricted competitors.

Agency Clients should ensure end-client budgets and approvals align before booking shoot dates. We cannot hold dates indefinitely without a deposit. Speculative pitch work is chargeable unless expressly agreed as unpaid within a wider retained relationship documented in writing.

54. International Shoots and Travel

International shoots require additional planning for visas, carnets, local labour rules, power standards, and insurance territories. The Client is responsible for product shipping through customs unless we agree to manage logistics for a fee. We may engage local fixers as subcontractors and remain responsible for their scoped performance subject to these Terms.

Currency fluctuations for foreign expenses may be passed through at actual cost plus agreed handling. Travel days may be billed at reduced or full day rates as quoted. Rest days mandated by working time rules are scheduled into the calendar and are chargeable where crew must remain on location away from their home base.

Remote direction via video streaming can work for simple setups. Latency and connectivity failures beyond reasonable control will be mitigated with local directing cover where scoped. The Client should not assume that remote direction provides identical creative control to an on-set director without testing the workflow in advance.

55. Delivery Formats and Technical Specifications

Delivery specifications should state resolution, frame rate, colour space, codec, audio loudness, subtitle format, and file naming. In the absence of a specification, we deliver a high-quality digital master suitable for web use and a compressed viewing copy. Broadcast delivery to a specific network requires the network's delivery manual to be supplied in advance of online finishing.

We are not responsible for degradation introduced by Client re-encoding or third-party platform compression after delivery. If a platform rejects a file for reasons outside the agreed specification, we will assist with adjustments on a time-and-materials basis unless the rejection is caused by our failure to meet the agreed specification.

Secure transfer methods will be used for high-value masters. The Client must provide authorised recipients for download links. Links may expire; timely download is the Client's responsibility. Asset naming conventions supplied before online will be followed; retrospective renaming of large delivery sets is chargeable.

Open or closed captions can be supplied as scoped. Automated caption drafts, if used, require human review for brand-facing Deliverables unless the Client accepts automated quality. Accessibility beyond captions, such as audio description, should be specified expressly in the statement of work.

Localisation includes translation and may include re-editing for text on screen, lip-flap constraints, and cultural adaptation. Translation accuracy is only warranted where we engage professional translators as part of scope; Client-supplied translations are used as given without linguistic warranty from us.

56. Detailed Payment Security and Credit

For new Clients or projects exceeding an internal threshold, we may request trade references, deposit increases, or staged payments aligned to daily production costs. Credit facilities, if offered, may be withdrawn if payment behaviour deteriorates. We may pause third-party bookings until deposits covering those bookings are received in cleared funds.

Disputed invoice portions must be identified with reasonable particularity describing line items and reasons. Good-faith dispute does not excuse payment of undisputed sums. Persistent late payment across multiple invoices is a material breach entitling us to suspend future bookings even if a current shoot has been completed.

If sterling payment is impractical for an overseas Client, we may agree another currency at a stated exchange rate or mid-market rate on the invoice date plus banking fees. Wire fees charged by intermediary banks are the Client's responsibility unless our quotation states that fees are inclusive.

57. Creative Control and Aesthetic Judgment

Creative services necessarily involve aesthetic judgment. Disagreement about taste does not itself constitute defective performance if Deliverables meet the written brief and Approved treatment and are executed with reasonable skill and care. Reference films and mood boards illustrate direction but are not literal warranties that Deliverables will match third-party copyrighted works.

We will not infringe third-party copyright to satisfy a reference request. Where multiple markets require culturally adapted versions, cultural consultancy may be recommended. We are not liable for cultural offence arising from Client-mandated messaging that we flagged as risky in writing before Approval.

Colour grade references should be supplied as stills or films with notes on what is admired technically versus narratively. Matching a reference exactly may be impossible due to different capture formats and production design. Sound mixes balance dialogue, effects, and music for the intended playback environment; alternate mixes for cinema, broadcast, and mobile can be quoted separately.

58. Technical Production Standards and Data Management

We maintain equipment and workflows consistent with professional production practice in the United Kingdom. Camera settings, exposure approach, and lens choices are creative-technical decisions guided by the director and cinematographer within the Approved look. The Client may request particular cameras or lenses; if available, hire costs and operator suitability will be reflected in the quote.

Insistence on unsuitable technical choices after our written warning shifts associated quality risk to the Client. Backup recording strategies are used on primary interviews and key hero shots where kit and budget allow. Not every camera roll on every production can be dual-recorded without cost; dual record should be specified if mandatory for the Client's archival policy.

Data wrangling on set follows checksum verification where practicable. Clients may request overnight tape archive or cloud backup as an add-on. Loss of Client-supplied drives after handover is governed by ordinary bailment principles; label drives clearly and retain your own masters of source assets before delivery to us.

Projects requiring locked-down edit suites or clean rooms will be quoted with facility premiums. Staff vetting beyond standard practice is Client cost. Continuity notes protect edit coherence across multi-day shoots; where script supervisors are not budgeted, lighter continuity practices apply and minor continuity variances may occur.

59. Specialist Units and Hazardous Filming

Aerial filming requires qualified operators, insurance, and compliance with Civil Aviation Authority rules applicable in the United Kingdom. Flight permissions, weather minima, and congested area restrictions may prevent aerial capture on the planned day without constituting breach by us.

Underwater and other specialist units are quoted separately and depend on diver qualifications, water quality, and safety cover. The Client must disclose any product behaviour underwater that could affect safety or filming feasibility. Animals on set require handlers and welfare plans; we do not guarantee animal performance and may cut animal shots if welfare is at risk.

Picture vehicles, tow rigs, and low loaders involve specialised risk assessments. Road closures and police permissions are Client or location service costs unless included. Sound stage hires are subject to studio terms; overrun charges from studios are passed through when caused by Client changes or delays.

60. Still Photography and Hybrid Packages

Where stills are captured alongside motion, usage rights for stills must be specified separately if they differ from film usage. Raw still selects are not automatically included; a selects and retouching package should be quoted. Hybrid crews may share lighting setups between still and motion; schedule must allow for both.

If stills overrun and compromise motion coverage, the director may re-prioritise to protect primary Deliverables unless the Client instructs otherwise in writing on the day. Still photography Deliverables are accepted under the same Acceptance mechanisms as motion Deliverables unless a separate stills schedule states otherwise.

61. Sustainability, Conduct, and Sensitive Content

Where reasonably practicable, we consider sustainability in travel, generator use, and material consumption. Specific net-zero or certification requirements must be scoped and may affect cost. Green production riders from the Client should be supplied during bidding so that generators, transport, and catering choices can be priced accurately.

Confidential unreleased products must not be photographed by unauthorised attendees. The Client should limit set visitors and require visitor non-disclosure agreements where product secrecy is critical. If content relates to sensitive social issues, we may recommend sensitivity review; the Client decides whether to adopt recommendations.

We may decline to produce content that we reasonably believe is unlawful, defamatory, or likely to incite harm. If post-publication controversy arises from Approved messaging, our liability is limited under the liability clause, and we will reasonably cooperate with remedial edits as a new engagement unless defects in our unapproved conduct caused the issue.

62. Training, Workshops, and Advisory Days

If we provide workshops on motion branding or in-house content capability, materials remain our Background IP unless assigned. Attendees may use knowledge gained in their employment but may not resell our workshop materials as a competing course. Advisory days are consultancy deliverables and do not include production insurance or crew unless added.

Advice is given in good faith based on information available; implementation decisions remain the Client's. Training delivered to Client employees does not create an employment or joint employment relationship between those attendees and us.

63. Record Keeping, Audit, and Cost Drivers

We maintain project records including quotations, Approvals, and invoices for periods consistent with United Kingdom accounting and limitation periods. The Client may request copies of Approvals relating to its project for audit support, subject to reasonable notice and confidentiality towards other clients' information.

Time records on day-rate engagements will be shared on request at reasonable intervals. Persistent micro-management of hours that impedes delivery may itself consume billable time. Overtime arises when filming exceeds agreed call lengths or turnaround times between days are insufficient under working time norms.

Kit upgrades requested on the day, additional cameras, specialty lenses, remote heads, and stabilised camera operators are common cost drivers when ambitions expand mid-shoot. Versioning for retailers, territories, and social platforms is often underestimated at briefing stage; provide a version matrix early.

Legal review cycles inside Client organisations can stall Approvals. Build legal review into the timeline rather than treating it as invisible float. Weather covers for exterior-dependent hero moments should be budgeted where dates are inflexible; insurance products for weather exist in some markets and can be explored as Client cost.

64. Internal, Investor, and Influencer Contexts

Films intended solely for internal employee audiences may still require talent releases. Internal use should be stated so that buyouts are correctly scoped and not later expanded to external advertising without additional clearance costs. Content used in capital markets contexts may require heightened factual accuracy controls; the Client must provide verified scripts for any forward-looking statements.

If Deliverables integrate influencer content, contracts with influencers remain Client responsibility unless we are engaged to produce those contracts. Reduced-fee or pro bono work is still subject to these Terms unless a separate letter varies liability and intellectual property. Any discounted rate card does not imply reduced legal protections for either party.

Where we are one of several creative suppliers on a multi-supplier production, interface responsibilities must be mapped in writing. We are not liable for failures of other suppliers outside our control. User testing of cuts by the Client must yield synthesised feedback before the next revision; raw contradictory panel notes do not expand included revision rounds automatically.

65. Final Acknowledgements and Relationship Status

By commissioning VMOTION LTD you acknowledge that you have read these Terms and Conditions, had the opportunity to ask questions via about@vmotion.ltd or +44 7911 543210, and accept them as part of the Agreement together with the applicable statement of work. Our studio address for formal correspondence remains 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom. We look forward to assembling motion and multimedia entertainment with professional care under the laws of England and Wales.

These Terms do not create a partnership, joint venture, or employment relationship between the parties. Each party is an independent contractor. Nothing authorises either party to bind the other except as expressly set out regarding production logistics where we act as production company engaging crew as our subcontractors or employees.

Electronic signatures and emailed acceptances of quotations are effective. Counterparts may be executed. The English language version of these Terms controls over any translation.

For website browsing only, see terms-of-service.html. For personal data and cookies, see privacy-policy.html and cookie-policy.html. All four documents together support transparent engagement with VMOTION LTD at https://vmotion.ltd.

Production schedules in London and across the United Kingdom frequently depend on coordinated availability of crew, kit, locations, and talent. The parties shall communicate promptly about risks to the critical path and shall not unreasonably withhold cooperation needed to protect delivery dates that remain achievable. Notices regarding the application of any clause may be sent to about@vmotion.ltd.

66. Continuity Across Multi-Day Productions

Where filming spans multiple days or units, continuity of wardrobe, props, light direction, and performance energy is material to editorial success. The Client must ensure product samples remain consistent across days and that spokesperson availability aligns with the continuity plan. If the Client substitutes products or wardrobe without notice, resulting mismatches are not defects in our Services. We will flag visible continuity risks during rushes review where practicable.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

67. Second Unit and Pick-Up Days

Second unit photography and pick-up days are not included unless listed. Pick-ups required because of Client brief changes after the principal shoot are chargeable. Pick-ups required to remedy our material failure to capture agreed mandatory shots listed in an Approved shot list will be performed at our cost, limited to reasonable remobilisation within the United Kingdom unless otherwise agreed.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

68. Behind the Scenes Content

Behind-the-scenes content may be captured for making-of films or social assets if scoped. Cast and crew appearing in behind-the-scenes materials may require additional releases. The Client should not assume that principal talent buyouts automatically cover documentary-style behind-the-scenes exploitation in all media.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

69. Screen Inserts and Device UI

Screen inserts and device user interface animations often require design and animation beyond simple recording of a phone screen. Provide design files and motion specs early. Filming reflective screens on camera without planned inserts increases post complexity and cost.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

70. Graphics Packages and Lower Thirds

End packages, lower thirds, and bugs should follow Client brand guidelines supplied in usable file formats. Late brand guideline updates after graphics are built constitute a change request. We will create a limited set of templates rather than infinite variants unless a comprehensive toolkit is purchased.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

71. Colour Management Pipeline

We may work in log or other wide-latitude formats and apply display colour management appropriate to the finishing suite. Client review environments that are uncalibrated may lead to false conclusions about grade quality. For critical brand colours, provide pantone or digital swatches and approve grade on a calibrated display where possible.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

72. Audio Recording Standards

Production sound will be recorded with appropriate microphones for the environment within the kit list. Extreme locations may require additional radio microphone kits or noise mitigation. Wild tracks and room tone are captured where schedule allows to support clean post-production dialogue editing.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

73. Legal Clearance Coordination

We can coordinate introductions to clearance specialists for complex archive or music issues. Clearance opinions from third-party counsel are Client cost. We do not provide legal advice; wording in these Terms that refers to compliance describes contractual allocation of responsibility rather than a solicitor-client relationship.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

74. Insurance Claims Cooperation

If an insured incident occurs, both parties shall cooperate with insurers and loss adjusters, preserve evidence where safe, and avoid admissions of liability beyond factual incident reporting. Failure to cooperate that prejudices insurance recovery may affect cost allocation between the parties for the uncovered portion.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

75. COVID and Health Protocols

Health protocols required by venues or applicable guidance will be implemented as scoped. Testing regimes, reduced crew sizes, and extended schedules increase cost. The Client must disclose known illness risks among cast supplied by the Client that could affect set safety, subject to medical confidentiality constraints.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

76. Night Work and Turnaround

Night work attracts differentiated rates and welfare requirements. Insufficient turnaround between wrap and the next call may be unlawful or unsafe; we will adjust the schedule even if it affects the delivery date. The Client may not insist on unsafe turnaround.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

77. Child Performers

Engagement of child performers requires licences, chaperones, and restricted hours under English law. The Client must allow sufficient calendar time for licensing. We will not proceed with child filming if required licences are absent.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

78. Union and Collective Agreements

Where union agreements apply to particular cast or crew, those terms may affect working hours and fees. The Client should state if a production is intended to be union-covered at bidding stage so that budgets reflect applicable terms.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

79. Product Placement and Sponsorship

If third-party products appear as placement, disclosure and contractual rights between brand partners are Client responsibility. We will follow the Approved brief regarding what appears on camera and for how long.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

80. Archive Delivery Media

If the Client requires delivery on physical media such as hardened drives, media cost and shipping are Client expenses. We may wipe temporary transfer drives after confirmed receipt. Chain of custody for highly confidential projects can be documented if requested.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

81. Version Control of Scripts

The Client should maintain a single current script version with clear numbering. Conflicting script versions circulating among stakeholders cause errors for which we are not responsible if we were instructed to follow a stated version. We will confirm the script version at the start of the shoot day.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.

82. Weather Decision Authority

On exterior days, the producer and director share authority to pause for safety. The Client's desire to continue in unsafe conditions will not override that authority. Standing by for weather improvement is billable according to the call sheet and quote assumptions.

This clause operates with the core provisions on fees, Approvals, intellectual property, cancellation, and liability. VMOTION LTD will apply it with reasonable skill and care when relevant to Services in the statement of work for Clients engaging our London studio at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.

If this clause conflicts with a specially negotiated schedule for a particular production, the special schedule prevails. Otherwise it helps interpret delivery of video production, creative agency, and multimedia entertainment Services under English law. Questions may be directed to about@vmotion.ltd or +44 7911 543210.

The Client acknowledges that production environments involve practical constraints and that good-faith collaboration is essential to achieving the creative intent Approved at treatment stage. We will document material decisions affecting cost or schedule and expect timely responses from the Client's authorised approver. Failure to engage with documented decisions may result in deemed Approval where the statement of work provides for that mechanism.